Trello For Wedding Planning

trello for wedding planning wedding wednesday link-up.

Staying organized during the wedding planner process isn’t always easy, in-fact, it’s almost never easy. Things sometimes get lost in the shuffle, and that is okay, but being able to stay on top of things will cause less stress and really help to get things done in a timely manner. When I was planning my own wedding, I kept things organized in a few different ways. I had a Pinterest board to get ideas going, another one that had completed project ideas, a binder full of notes and contracts and the lifesaver above all was my Wedding Planning Trello Board. If you need an introduction to Trello, check out this post. ps- you can also read how I use Trello for travel planning here.

My Trello for wedding planning board saved me countless times, especially when I needed to quickly access something from my phone. I saved contracts, photos, notes, and more into each card, then I kept my planning timeline updated by moving things around as needed. As usual, but took a little bit for me to figure out how Trello could work for me in this specific way, but in the end it was the only things keeping everything together.

trello for wedding planning wedding wednesday link-up.

Tips for using Trello for Wedding Planning:

  • Keep it updated
  • Take notes within each specific card
  • Create a weekly checklist for yourself based on the monthly tasks
  • Add team members to the board to assist with tasks & remember to assign things to them. Delegating will be a huge benefit to this!
  • Use labels to your advantage for each card. Chose labels that work best for you, in the example I have included: budget, bride, groom, planner, ASAP, upcoming and in-process
  • Don’t forget about the calendar view when scheduling appointments or meeting deadlines
  • Include the details, such as payments that need to be made, emails that need to be sent, etc.
  • Add photos for reference on cards
  • Link to Google Docs, other Trello Boards, etc. or save links to articles

trello for wedding planning wedding wednesday link-up.

I have a specific board for all of my planning clients, but I have also created a demo board to hopefully help some of you with wedding planning. You can view the Trello for wedding planning board here, or sign up to be able to make a copy of the board for yourself by leaving your email address in the comments! Trello is free to use and saves so much time! Let me know if you have any questions!

Have you used Trello?


Nikki and I love reading all about your big day, someone else’s wedding adventures, or anything else wedding related. We just can’t wait to read all about it, so link-up with us for Wedding Wednesday!

To Travel & Beyond



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  • Ashley Stephenson

    I wish I had used this when I was planning! I just used excel and carried my wedding notebook with me everywhere!

    • http://totravelandbeyond.com/ Macy Volpe

      That is what I did as well until I got the hang of Trello! It really helped to keep things in order.

  • https://beneaththefireworksblog.wordpress.com/ Erika Powell

    I didn’t use Trello but it looks so easy and would have definitely been helpful. I did everything in google docs so it could also be accessed everywhere.

    • http://totravelandbeyond.com/ Macy Volpe

      I use Trello for EVERYTHING!! Blogging, traveling, planning, etc. It’s so versatile.

  • http://ohhey-ilikethat.com Lauren

    Trello runs my LIFE! It makes things so much easier :)

  • Jen

    This is such a cool tool to use!

    • http://totravelandbeyond.com/ Macy Volpe

      It was really helpful to keep everything organized.

  • http://makeupher.blogspot.com/ makeupHER

    I’ve never heard of Trello, but sounds so interesting! Helping out a friend who is getting married in a few weeks and will be sure to send this info to her!

    • http://totravelandbeyond.com/ Macy Volpe

      Trello has helped me in so many ways. From wedding planning, traveling and blogging. It’s a really versatile tool.

  • http://www.thefreeandwildblog.com Annie

    I love posts like these from you because I envy how organized you are! I love this and I wish I had read this when I was planning my wedding!

    • http://totravelandbeyond.com/ Macy Volpe

      I just wish it didn’t take so long to get organized! I need to work on learning to block schedule or something.

  • http://www.dreambigandbuytheshoes.com/ Emelia @ Dream Big & Buy the S

    Wow so awesome. I’ve yet to use Trello but love your tips for planning all around!

    • http://totravelandbeyond.com/ Macy Volpe

      Trello is my go-to tool for so many things!

  • http://www.ashleylamar.com/ Ashley LaMar

    GENIUS! I never thought about using Trello for our wedding planning but this is a fabulous suggestion.

    • http://totravelandbeyond.com/ Macy Volpe

      Thank you!! I use it for everything else so I figured why not give it a try for wedding planning.

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